Water Jar, Westocote Pottery - one of the many exhibitors at the Woodstock New Paltz Art & Crafts Fair

QUAIL HOLLOW EVENTS
INFORMATION and APPLICATION FORM

BOOTH SPACE AVAILABILITY IN SELECTED CATEGORIES
CALL: SCOTT AT845 246–3414 OR EMAIL: scottr@quailhollow.com

2017 WOODSTOCK-NEW PALTZ ART AND CRAFTS FAIR
ONLINE APPLICATION FORM

(SPRING & FALL SHOWS)

Exhibitors also may apply using slides, CD’s.
Print out the PDF application form for the show[s] you wish to apply to.

Go to PROCEDURE FOR APPLYING for your quick, easy instructions.


GREETINGS AND BEST WISHES FOR OUR 36th ANNIVERSARY SEASON

QUAIL HOLLOW EVENTS looks to 2017 for our continued success from the difficult times of the past recession. Our statistics reinforce the basis for our optimism. Many of the improvements to the fairgrounds have given our exhibitors and attendees a more comfortable visit to the fairs. Essential to all artists, the fairgrounds now has free WIFI.

New for 2017 is our online registration form. Exhibitors can now apply directly online with uploaded images. (Artists who have applied in previous years with e-mailed images can choose to have those images used for 2017 jurying. Check the appropriate box on the online form.) THE JURY FEE HAS BEEN WAIVED FOR ALL APPLICANTS! Artists can still apply using slides or CD’s by generating an application online or calling us to receive your usual regular mail application. It cannot be easier!!

QUAIL HOLLOW EVENTS would like to wish all our valued artists and craftspeople a successful holiday season and healthy New Year.

Scott Rubinstein & Neil Rubinstein, Directors
QUAIL HOLLOW EVENTS


Select the information category you're interested in:

ELIGIBILITY AND STANDARDS  | SPACES AND DISPLAYS | METHODS OF APPLYING
JURY FEES |  BOOTH ARRANGEMENT AND FEES
SHOW HOURS AND DATES |   ELECTRICITY  |  SECURITY  | ACCOMMODATIONS
ADVERTISING | DEMONSTRATIONS | FURNITURE AND ARCHITECTURAL CRAFTS
CRAFTS SUPPLIES | DEADLINES AND NOTIFICATIONS |  PAYMENT SCHEDULES
PAYMENT PENALTIES CAMPING |  PROCEDURE FOR APPLYING


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ELIGIBILITY AND STANDARDS

The shows are open to applicants in all art and crafts media. All work must be original in both design and execution. The following categories are not acceptable and applications in these areas will be returned without jurying: objects made from commercially sold kits or plans, dried or plastic flower arrangements, imports of any kind, cut bottles, objects produced from commercially manufactured molds, or embellished objects.

All work displayed must be for sale with the artist or craftsperson in attendance. The fairs are designed for exhibitors selling their own work and the presence of agents or vendors in lieu of the artist is not acceptable.

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SPACES AND DISPLAYS

All spaces are arranged to give exhibitors equal access to the visiting public. Applicants may request a maximum of two spaces. If accepted, each exhibitor must have his or her own full size booth and there will be no sharing of spaces.

All display materials must be provided by exhibitors. Tables should be covered on all sides, and storage boxes must be out of sight. A full backdrop is recommended. A SPACE AND A HALF IS AVAILABLE FOR ALL SHOWS. CHECK APPROPRIATE BOX ON THE APPLICATION FORM.

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METHODS OF APPLYING/ There are 3 ways to apply to the fairs:

1] Online - CLICK HERE FOR ONLINE APPLICATION FORM  NO JURY FEE REQUIRED
2] Submitting slides via regular mail. NO JURY FEE REQUIRED
3] Submitting images on CD via regular mail. NO JURY FEE REQUIRED

CLICK HERE TO DOWNLOAD THE 2017 APPLICATION FORM (PDF) FOR BOTH THE SPRING AND FALL SHOWS

Applicants must submit four current color images of your work and one color image of your booth or display. The booth image should be a full frame, head on shot without anyone present in the booth. if a booth shot is not available, the fifth image should be an additional color image of your work.

Applicants may enter in as many categories as he or she wishes. A separate set of five images must be submitted for each category and only work in the accepted medium may be eligible for display. If you intend to exhibit Jewelry in your display, you must submit images of this work.

GUIDELINES FOR SUBMISSIONS

ONLINE - CLICK HERE FOR INSTUCTIONS TO APPLY ONLINE. Follow the directions to upload your images.

SLIDES - must be 2” x 2”, 35 mm and suitable for a carousel 140 tray. Do not send photos, Polaroids.

CDs - must be labeled with the exhibitors name, address and media. Describe work on back of application form. Images should be high or medium resolution jpegs or tiffs.

Continued for 2017, if you have already applied in previous years with an email submission, you are already on file. No need to submit again unless you want your image file updated. Check box on application card "USE PREVIOUS EMAILED IMAGES".

EXHIBITOR IMAGES
If you wish to have new images of your work, Robert Barrett, photographer for the American Crafts Council and hundreds of craftspeople nationally, is available by appointment. For more information contact Robert Barrett, [845] 430-8599 or photobobb@yahoo.com, www.bobbarrettphoto.com.

NOTE: We have seen countless cases of artists with competent work rejected by the jury solely because of the poor quality of their slides. If you have doubts about their quality, we encourage you to have them taken professionally.

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NO JURY FEE IS REQUIRED TO APPLY.



BOOTH ARRANGEMENT AND FEES


BOOTH ARRANGEMENT AND FEES
WOODSTOCK-NEW PALTZ ART & CRAFTS FAIR
2016 SPRING AND FALL SHOWS
TENT SPACE
10'X10' Depth $525.00
TENT SPACE & A HALF
15'X10' Depth $787.50
TENT SPACE-CORNER
10'X10' Depth 575.00
SPACE AND ONE HALF OUTSIDE
18'X14' Depth 735.00
FURNITURE-ARCHITECTURAL CRAFTS TENT
15'X10' Depth 525.00
DEMONSTRATION TENT
15'X10' Depth 525.00
CRAFTS SUPPLIES
10'X10' Depth 525.00
LANDSCAPE ARTS AREA (Spring Only)
10'X15' Depth 440.00
OUTDOOR SPACE
13'X14' Depth 490.00
ELECTRICITY *
300 WATT MAX 60.00
*Available in tents only.

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2017 SHOW HOURS AND DATES

WOODSTOCK-NEW PALTZ SPRING SHOW

• Friday, May 26 — 8 a.m. - 8 p.m. Set-up
• Saturday, May 27 — 7 a.m. - 9:30 a.m. Set-up
• Saturday, May 27 — 10 a.m. - 5:30 p.m. Retail
• Sunday, May 28 — 10 a.m. - 5:30 p.m. Retail
• Monday, May 29 — 10 a.m.- 4 p.m. Retail

WOODSTOCK-NEW PALTZ FALL SHOW

• Friday, September 1 — 8 a.m.- 8 p.m. Set-up
• Saturday, September 2 — 7 a.m. - 9:30 a.m. Set-up
• Saturday, September 2 — 10 a.m.- 5:30 p.m. Retail
• Sunday, September 3 — 10 a.m. 5:30 p.m. Retail
• Monday, September 4 — 10 a.m.- 4 p.m. Retail


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ELECTRICITY

Electricity is available only in the tents for the New Paltz shows and is limited to 300 watts per booth space. If you need electricity for your booth, make sure you check it on your application card. There will be a $25.00 service charge in addition to the regular charge to get an electric hookup during set-up or fair hours


SECURITY

The organizers will provide security for all hours between set up and breakdown. Exhibitors may remain set up at night although the organizers assume no responsibility for theft, damage or loss of an exhibitor's wares or display materials.


BOOTH SITTER PROGRAM

For 2017 we will continue a flexible booth sitter program. Exhibitors can either pre–arrange scheduled booth sitters or can call for immediate booth sitting help via cell phone. We will employ several competent booth sitters to implement this service.

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ACCOMMODATIONS

Accepted exhibitors will be sent a list of hotels, motels, inns, restaurants, and camping facilities in the area. Artists and craftspeople will be allowed to camp on the grounds for both New Paltz shows.

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ADVERTISING

Publicity for each of our shows will include radio, TV, internet, billboards, and print media concentrated mostly within three weeks of the events.

We have been quite successful in attracting the “New York Market” with an extensive campaign ranging from window posters to full page ads in the New York Times.

A private advertising and public relations firm has been employed to handle our 2017 shows

It is essential that your Web site and Email address be included on your application. We now have many links with tourism and exhibitor sites and hope to include you as part of our online ad campaign.


DEMONSTRATIONS

Quail Hollow Events will provide a separate area for demonstrating exhibitors. Artists wishing to demonstrate should make a notation on their application form. If accepted you may be contacted by our office to make any special arrangements necessary. Demonstration spaces are oversized to accommodate both your display demonstration.

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FURNITURE & ARCHITECTURAL CRAFTS

The Furniture and Architectural Crafts feature will be continued in 2016 at all shows. Exhibitors accepted in this category will be given oversized booth spaces to “spread out” and display larger pieces with wider aisles.

Furniture artists will include all categories of furniture making (not limited to wood only). Architectural crafts will include custom door makers, window and stained glass artists, creators of custom kitchens and “built ins,” custom masonry workers, makers of hand-crafted fixtures for the home, (tiles, ceramic sinks, fittings, etc.) and all other aspects of both residential and commercial architectural crafts. General contractors, specializing in custom design and construction are also invited to apply.

Applicants must meet the same eligibility standards as other juried exhibitors and should check the appropriate box on the application card. You may also submit photographs or brochures in lieu of slides or digital images in this show category.


CRAFTS SUPPLIES

The Crafts Supplies area, implemented in 1985, will also be continued in 2017. Applicants may submit brochures, photographs, or other information in lieu of slides for this category. Only craft & art materials, tools and supplies may be sold. Finished manufactured products that compete in any way with work of juried exhibitors are not permitted. The eligibility of any products will be at the sole discretion of Quail Hollow Events and offending items will be asked to be removed. We encourage all applicants to fully list the items to be sold with your application.


LANDSCAPE ARTS AREA (New Paltz - Spring Only)

A separate area at the Fairground will be dedicated to craftspeople in landscape arts for the shows in New Paltz. Media will include outdoor sculptures, garden furniture, trellises, custom masonry builders, landscape architects, bent-wood vine constructions and other work related to handcrafted landscape arts. Exhibitors interested in this feature may submit photos and other promotional materials in lieu of slides or digital images for this feature. Check LANDSCAPE ARTS on application form.

The Landscape Arts Area is for Spring only. If you wish to participate in the Fall show, apply for either a tent space, an outdoor space or the Furniture & Architectural Crafts Tent

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DEADLINES AND NOTIFICATIONS

APPLICATION DEADLINE IS JANUARY 15, 2017

BOOTH SPACE AVAILABILITY IN SELECTED CATEGORIES
CALL: SCOTT AT845 246–3414 OR EMAIL: scottr@quailhollow.com


ALL NOTIFICATIONS OF ACCEPTANCE, WAITING LIST AND REJECTION WILL BE MAILED BY FEBRUARY 1, 2017.

PAYMENT SCHEDULES/SHOW PAYMENT DUE

Woodstock-New Paltz SPRING SHOW February 20, 2017
Woodstock-New Paltz FALL SHOW May 1, 2017


PAYMENT PENALTIES

There will be a $25.00 penalty charge for all checks returned to Quail Hollow Events, regardless of the cause of its return.


CAMPING

A separate area of the fairgrounds is available for exhibitor camping at the New Paltz Shows. There is no charge unless you request electricity. Charges are $30.00 per night for a 20 amp circuit and $40.00 per night for a 30 amp circuit.

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DISCOUNTS ANNOUNCEMENTS POSTCARDS

Accepted exhibitors will be given fair announcement postcards to notify customers, stores, friends etc. of your participation.

FOR 2017- NEW PALTZ SHOWS - There will be a “cash-back” refund to those exhibitors with the most number of postcards collected at the gate. QUAIL HOLLOW EVENTS will give $1.00 for every postcard coming through the gate to the first 10 exhibitors with the most cards returned.


PROCEDURES FOR APPLYING

For On Line Application
1 CLICK HERE FOR ONLINE APPLICATION FORM - NO JURY FEE REQUIRED
to access our online form.
2. Follow the procedures for applying online.

For Slide Submissions

Slide Submission (4 images of work-one booth shot or 5 images of work)
Complete application form with image description
Put name and address on slide envelope
Put an arrow on each slide to indicate top of slide
Put the number in correspondence to slide description
All writing on the side of the slide from which it is to be viewed
Send application form to our office via regular mail. .

For CD Submissions
CD submission (4 images of work-one booth shot or 5 images of work)
Complete application form with image description
Put name and address on CD
Images should be jpegs or tiffs
Send application form and CD to our office via regular mail

ClICK HERE TO DOWNLOAD THE 2017 APPLICATION FORM(PDF) FOR BOTH THE SPRING AND FALL SHOWS

Continued for 2017, if you have already applied in previous years with an email submission, you are already on file. No need to submit again unless you want your image file updated. Check box on application card "USE PREVIOUS EMAILED IMAGES".

DO NOT SEND SELF ADDRESSED ENVELOPE.
DO NOT SEND BOOTH SPACE PAYMENT AT THIS TIME.

Feel free to contact our office with any questions you may have.
Scott Rubinstein 845-246-3414, scottr@quailhollow.com
or Neil Rubinstein 845-679-8087

 

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